Administrative Assistant (in office)

Who We Are

Join a team that puts its People First! First American's Direct division provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances and equity loans. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for ten consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We Do

TitleVest, part of First American's Direct Division, provides comprehensive title insurance protection and professional settlement services for real estate transactions nationwide. TitleVest has been operating in NYC for over 25 years and been awarded Best Title Agency in New York for the last 13 years by the NY Law Journal. TitleVest became a proud member of the First American family of companies in 2015 and is deeply aligned with the values and principles of First American and proud to lead the way forward as an innovative division within First American. In this role, we will enable you to apply your creative thinking, planning, organizational, and execution skills in support of a high-functioning executive team to ensure efficient operations and ultimate coworker and client engagement and success. Give you a place to make a difference every day where first impressions and follow through set us apart in this industry. Come join First American’s TitleVest Division, where we recognize our true worth is our people and we have fun working closely with each other to deliver successful outcomes every day in every way. If you are a customer-service oriented individual that wants to be a part of a dynamic team in the real estate industry, we’d love to hear from you. This role is vital to our organization’s success and will work very closely with the Sales Manager, Executive Assistant, and company President daily. This is an in-office position located at 110 East 42nd Street, 10th Floor, New York, NY.

What You’ll Do

• Directly support the Sales Manager and Executive Assistant in their extensive Executive Team responsibilities
• Perform administrative support duties that require considerable experience, skill and knowledge of organization dynamics, policies, and practices
• Research, obtain, and organize information for complex reports and special assignments
• Involved in issues of a confidential and sensitive nature
• Prepare and compose correspondence, reports, presentations, etc.
• Handle robust email inquiries and provide timely and professionally polished replies
• Coordinate complex multi-party scheduling and calendaring communications
• Schedule and maintain several calendars of appointments, meetings, and travel itineraries. Coordinates related arrangements for Sales Manager and President
• Prepare and distribute meeting notes and action items, tracking completion of tasks
• Work closely with marketing team to instigate and proof content, presentations, and printed materials
• General administrative assistance includes maintaining notes, tasks, goals, data sets, and various presentation materials
• Coordinate department meetings and events

What You’ll Bring

• 2-4 years of administrative experience, executive team support preferred
• Experience with MS Office suite, which include word processing, spreadsheets, databases, graphics, and presentations
• Strong organizational skills with the ability to multi-task
• Ability to maintain professionalism and a positive service attitude at all times, even in the face of stressful situations
• Trustworthy handling of sensitive information in a confidential manner
• Excellent written and verbal communication skills
• High school diploma or equivalent 
• Prior experience in real estate preferred but not required

Pay Range: $24.87 - $33.15 Hourly

This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location.

What We Offer

By choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it’s the right thing to do, but also because it’s the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.