Administrative Assistant

Who We Are

Join a team that puts its People First! First American's Direct division provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances and equity loans. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for ten consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We Do

Seeking an Administrative Assistant who will provide essential support to ensure the smooth operation of office functions. This role involves managing communications, organizing schedules, maintaining records, and assisting with various administrative tasks across departments. This role will have limited travel and be based in our Scottsdale, AZ branch.

Key Responsibilities:

• Manage and distribute internal communications, including memos, emails, and reports

• Organize and schedule meetings and appointments

• Compile and keep monthly reports organized for future inquiries

• Research vendors and negotiate deals for meetings and events

• Support onboarding and training logistics for new hires

• Request checks and submit invoices for the operation

• Order notary stamps and process notary renewals for Escrow Officers

• Maintain Birthday/Anniversary calendar and assist with cards/flowers/other acknowledgments by Leadership

• Order office supplies, marketing material, business cards, employee appreciation items

• Assist with expense reporting

Knowledge and Skills/Technology Used

• Excellent written and verbal communication skills

• Experience with MS Office suite, which include word processing, spreadsheets, databases, graphics and desktop publishing applications

• Familiarity with relevant company operating systems

• Attention to detail

• Organized, ability to multi-task

• Customer service orientation

• Problem solving and analytical skills

• Handle sensitive information in a confidential manner

What We Offer

By choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it’s the right thing to do, but also because it’s the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.